Tips on being a great Meetup host

Whether you’re a seasoned pro or you’re gearing up to host your very first Meetup, it’s good to have a few secret weapons up your sleeve to make sure it’s a success.

Hosting an awesome Meetup involves tons of moving parts, from choosing the right date and finding a venue, to helping new members feel welcome and included.

The Community Team at Meetup HQ hears all about what works and doesn’t work from our members.

Here are some of our favorite tips:

Screen Shot 2015-07-19 at 12.35.11 PM

Melbourne Creative Professionals Meetup

Be visible.

One of these best things about Meetups? Meeting new people. One of the hardest things about attending a new Meetup? Finding those people.

Make sure members can find you. Have a sign at your table, or provide name tags for your members. It not only helps attendees find your Meetup group, but it can also attract curious new members.

Screen Shot 2015-07-19 at 12.39.47 PM

Alamo Woof Meetup

Break the ice.

Prepare a few ice breakers to help members feel at home. These can be formal, like round table introductions, or a bit wackier, like “Two Truths and a Lie.” Get in touch with your inner camp counselor! Just make sure that whatever method you choose, everyone feels included.

Keep in mind that it’s also a great way for members to find relevant connections, which means they will be more likely to attend future Meetups and spread the word.

You’ll find a few tried and true icebreaker games and suggestions from fellow Meetup Organizers here.

Screen Shot 2015-07-19 at 12.43.48 PM

Chiltern Explorers Meetup

Know your people.

In an ideal world, all members honor their RSVP, but we know this isn’t always the case.

It’s still important to maintain high standards for your members and keep track of who actually attends your Meetups.

Jot down names on your phone or in a notebook, so you can personally send them a follow up message to thank them for attending. This is also a great way to keep track of perpetual no-shows, and have ‘the talk’, if it comes to that.

Screen Shot 2015-07-19 at 12.51.29 PM

Chicago Windy Skaters

Test the waters.

Have an idea for a future Meetup but don’t know if members will be interested? Ask. Take a few minutes at the end of each Meetup to check in with members about future plans, and give them a chance to share ideas for things they’d like to do together.

Giving members the chance to get directly involved in planning the future of your Meetup is also a great way to share some of the organizational responsibilities.

After all, you may be the organizer, but that doesn’t mean you have to come up with everything on your own.

Now get out there and start hosting!

Share

Emily Swanson
Emily is super excited to be a member of the Community team here at Meetup. In her spare time, she loves talking about Drake, playing D&D, hanging out with her two cats, and cooking insane amounts of food for friends.